Henvey Inlet First Nation Dodems
Henvey Inlet First Nation Dodems

Education Administrative Assistant *RePosted*

POSITION SUMMARY Henvey Inlet First Nation is seeking a temporary, full-time Education Administrative Assistant to join our Administration for a 6-month contract, with possibility of extension. The Education Administrative Assistant reports to the Education Counsellor and is responsible for providing ongoing administrative support for the Education Department to ensure smooth operation of educational support programs. The Education Administrative Assistant will assist with documenting, tracking and reporting on training and education programs and initiatives. This position requires exceptional organization and time-management skills and strong computer skills.

MAIN RESPONSIBILITIES The Education Administrative Assistant will be responsible to:

  • Present a positive and professional image of the organization at all times
  • Answer incoming calls and take and record telephone, e-mail, or written messages
  • Serve as a central point of contact for Educational Department questions and concerns
  • Respond to general membership, staff and client inquiries via telephone, email and in-person where appropriate
  • Promote good relations with staff, parents, councils, and the community
  • Create new files, labels and records as necessary
  • File correspondence, invoices, receipts, documents and other records in alphabetical, numerical or any other required ordering system
  • Organize, maintain and coordinate accurate and complete office records and files in their proper databases and locations
  • Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage archives according to file maintenance/legal guidelines
  • Locate and remove materials from files when requested
  • Accurately record and distribute all forms of paper correspondence and mail
  • Prepare outgoing mail for distribution
  • Write correspondence, forms, letters, reports, and memos as necessary
  • Make, collate and distribute photocopies as necessary
  • Assist with the completion of client intake forms, applications and all other required education-related forms
  • Assist with tracking and recording client attendance, examinations and assessments results
  • Assist in the compilation and maintenance of data for various reports using the Learning Management System as necessary
  • Assist in the development of long-range and short-term department goals and objectives
  • Assist in the development of Education Department policies and procedures
  • Establish and maintain effective professional relationships with educational institutions and government agencies
    • Assist with preparing and submitting recommendations regarding the success of educational programs
    • Research funding programs available for the Education Department needs and assist with funding applications, including KEB contribution funding agreement, as requested
    • Assist with the completion of Education Department reports for all government agencies and funders
    • Ensure that reports and information requested by education officers are promptly provided
    • Prepare statistical reports for leadership meetings, explaining the usage and progress of the current educational programs
    • Assist with scheduling and coordinating meetings and appointments with clients
    • Assist with the coordination of all Education Department meetings and programming by preparing materials and organizing catering as required
    • Assist with organizing, setting up and cleaning up meeting facilities and ensuring appropriate presentation equipment is available
    • Create posters and notices on behalf of the Education Department for distribution in the newsletter, building communication boards, and HIFN website
    • Assist with updating HIFN website with Education Department notices and correspondence
    • Assist with the purchase of equipment and other materials needed to support clients with educational success
    • Adhere to all HIFN Policies and Procedures
    • Take interest in continuous learning and maintain up-to-date knowledge on current industry standards, regulations, trends and practices
    • Participate in mandatory on-the job training and training workshops as required
    • Attend and actively participate in mandatory staff and community meetings
    • Perform other duties as assigned from time-to-time by the Education Counsellor, Director of Finance/Administration or Chief and Council QUALIFICATIONS
    • Post-secondary certificate, degree or diploma in Education, Human Services or Office Administration preferred; or Grade 12 diploma and equivalent required
    • 2+ years previous office administration experience
    • Valid Ontario Class G Driver's License with access to a reliable vehicle preferred
    • Current CPIC
    • Current First Aid and CPR Level C an asset
    • Strong computer and typing skills
    • Intermediate knowledge of Microsoft Word, Excel and PowerPoint
    • Excellent client relations and interpersonal communication skills
    • Strong written and verbal communication skills
    • Strong public speaking and presentation skills
    • Exceptional organization and time-management skills
    • Excellent analytical and problem-solving skills
    • Ability to adapt to changing work needs and demands
    • Ability to work independently and as part of a team
    • Proven ability to handle confidential information with discretion
    • Strong attention to detail
    • Basic mathematical skills
    • Professional attitude and a strong work ethic
    • Willingness to travel for work when needed

HOURS OF WORK Full-Time – 35.5 hrs/week REMUNERATION Based on experience START DATE As soon as possible APPLICATION DEADLINE Posted until filled
Those interested in applying should submit their resume and cover letter in confidence to: Henvey Inlet First Nation – Human Resources 295 Pickerel River Rd. Pickerel, ON P0G 1J0 Tel: (705) 857-2331 Fax: (705) 857-3021 Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

We thank all applicants, however only those selected for an interview will be contacted. Henvey Inlet First Nation gives preference to all qualified First Nations people in accordance with Section 24(1) (a) of the Ontario Human Rights Code.

CLICK HERE TO DOWNLOAD THE PDF

Announcements

Henvey Inlet First Nation General Members Meeting June 10 2024 6pm

Henvey Inlet First Nation General Members Meeting June 10 2024 6PM

HENVEY INLET FIRST NATION

General Members Meeting

June 10 2024 6PM

Attend in-person, by computer or by telephone

Read more

2024 Annual Trust Membership Meeting Notice

Henvey Inlet First Nation Legacy Trust

2024 Annual Trust Membership Meeting

WHERE: O&M Building, Henvey Inlet First Nation

WHEN: Wednesday, June 5th, 2024

Read more

June 2024

June 2024 Newsletter 

Important Dates/Events/Workshops:

Here's your copy of June's newsletter: June 2024

June2024pic

  • Offices Closed Thursday June 6
  • Day Care June Newsletter
  • Band Council Meeting- June 10
  • Diabetic Foot Care- June 5
  • Job Posting
  • Ask The Nurse w. Debbie Brennan - Every Thursday
  • Ontario Works- June 13
  • Traditional Parenting- June 4 & 5
  • Father's Day event- June 11
  • Summer Bingo- June 18
  • Diabetic Bingo- June 24
  • Canadian Fire Arms Safety Course- July 19- 21
  • Blood Pressure/Blood Sugar Clinic- June 25
  • Men's Circle- June 11 & 25

and more!

Please download and read the newsletter for more information.

Read more

Summer Students

Summer Students

QUALIFICATIONS

  • Must be a registered member of Henvey Inlet First Nation. Other registered First Nation student members will only be considered for student vacancies left unfilled by Henvey Inlet First Nation student members
  • Students in Grade 9 or higher must have a valid Social Insurance Number (Grade 8 students going into Grade 9 do not require a SIN)
  • Must have attended classes no less than 75% of the time for the 2023-24 school year; absence rate must be 25% or less for the 2023-24 school year
  • Must be enrolled in and returning to school in September 2024
  • Must be available for the full contract term from July 8th to August 16th, 2024

Read more

Indian Boarding Homes Class Action Settlement Information

Indian Boarding Homes Class Action Settlement Logo

Indian Boarding Homes Class Action Settlement PDF Banner

What is the Indian Boarding Homes Class Action?

In the 1950s, the Indian Boarding Homes Program placed First Nations and Inuit children in private homes for the purpose of attending school. This Settlement provides compensation to people placed in these homes. You are a Primary Class Member if Canada placed you in a private home, between September 1, 1951 and June 30, 1992. You may still be eligible if you were placed after June 30, 1992. People who were placed in private homes, but died on or after July 24, 2016, may also be eligible, and their estate can apply on their behalf.

How can I know if I am eligible?

Read more

Draft Restated Membership Code Meeting Materials Announcement

Henvey Inlet First Nation Logo Mobile

Draft Restated Membership Code Meeting Materials Announcement

Ahead of the upcoming community consultation meetings on May 28 and June 2, 2024, click the link below to review the Draft Restated Membership Code - Community Consultation Materials.

Click Here to view that page under the website's Membership Information section.

Read more

Draft Membership Code Community Consultation May 28 and June 2, 2024

Henvey Inlet First Nation - Draft Membership Code Community Consultation May 28 and June 2, 2024

Henvey Inlet First Nation

Draft Membership Code Community Consultation

Read more

General Members Meeting Regarding 2023 Audit - Henvey Inlet First Nation

Henvey Inlet First Nation Alternate Logo

HENVEY INLET FIRST NATION

General Members (2023 Audit)

May 8th, 2024, 6 PM

Attend in-person, by computer or by telephone

Read more

Reminder Wind Farm

REMINDER

REMINDER Wind Farm Please ensure we have all your information up to date if you haven’t already done so.

Registered Members of Henvey Inlet First Nation

Please ensure we have all your information up to date if you haven’t already done so.

Read more

Gas Bar Attendant April 30 2024

Gas Bar Attendant

POSITION SUMMARY

Henvey Inlet First Nation is a casual Gas Bar Attendant to join our Administration. The Gas Bar Attendant reports to the Gas Bar Manager and is responsible for the sale of fuel and other automotive products and in-store merchandise, including tobacco products. The Gas Bar Attendant is also responsible for processing all point-of-sale transactions via cash, credit or debit card using an electronic scanner and cash register. This position requires a high level of personal integrity and superior customer service skills.

Read more

Financial Information of Henvey Inlet First Nation

Consolidated Financial Statements and Financial Information of Henvey Inlet First Nation March 31, 2023

Consolidated Financial Statements of HENVEY INLET FIRST NATION

And Independent Auditor’s Report thereon Year ended March 31, 2023

Click Here to Download the Report or click the image below.

2023 03 31 Henvey Inlet FN Public

Financial Information of HENVEY INLET FIRST NATION

Read more

May Newsletter

May 2024 Newsletter 

Important Dates/Events/Workshops:

Here's your copy of May's newsletter: May 2024

MonthMay2024

  • Foot Care- May 1
  • Day Care May Newsletter
  • Education News
  • Job Posting
  • Ask The Nurse w. Debbie Brennan - Every Thursday
  • Ribbon Skirt Making- May 2
  • Overnight Spear Fishing- May 3, 4, & 5
  • Red Dress Day/National Day of Awareness for MMIWG2SP-May 5
  • Belt Making Workshop- May 11 & 12
  • Diabetic Bingo- May 13
  • Test Drive an Electric Vehicle- May 13
  • Home Maintenance Workshop- May 22
  • Summer Cooking Workshop- May 23
  • Loonie Auction- May 25
  • Draft Membership Code Community Consultation- May 28
  • Treaty Annuity Payment Day- May 30
  • Home Maintenance Tips
  • Henvey Inlet First Nation Pow Wow - June 8 & 9
  • Band Council Meeting- June 10
  • Canadian Firearm Safety Course- July 19, 20, & 21

and more!

Please download and read the newsletter for more information.

Read more

Announcements

Henvey Inlet First Nation General Members Meeting June 10 2024 6pm

Henvey Inlet First Nation General Members Meeting June 10 2024 6PM

HENVEY INLET FIRST NATION

General Members Meeting

June 10 2024 6PM

Attend in-person, by computer or by telephone

Read more

2024 Annual Trust Membership Meeting Notice

Henvey Inlet First Nation Legacy Trust

2024 Annual Trust Membership Meeting

WHERE: O&M Building, Henvey Inlet First Nation

WHEN: Wednesday, June 5th, 2024

Read more

June 2024

June 2024 Newsletter 

Important Dates/Events/Workshops:

Here's your copy of June's newsletter: June 2024

June2024pic

  • Offices Closed Thursday June 6
  • Day Care June Newsletter
  • Band Council Meeting- June 10
  • Diabetic Foot Care- June 5
  • Job Posting
  • Ask The Nurse w. Debbie Brennan - Every Thursday
  • Ontario Works- June 13
  • Traditional Parenting- June 4 & 5
  • Father's Day event- June 11
  • Summer Bingo- June 18
  • Diabetic Bingo- June 24
  • Canadian Fire Arms Safety Course- July 19- 21
  • Blood Pressure/Blood Sugar Clinic- June 25
  • Men's Circle- June 11 & 25

and more!

Please download and read the newsletter for more information.

Read more

Summer Students

Summer Students

QUALIFICATIONS

  • Must be a registered member of Henvey Inlet First Nation. Other registered First Nation student members will only be considered for student vacancies left unfilled by Henvey Inlet First Nation student members
  • Students in Grade 9 or higher must have a valid Social Insurance Number (Grade 8 students going into Grade 9 do not require a SIN)
  • Must have attended classes no less than 75% of the time for the 2023-24 school year; absence rate must be 25% or less for the 2023-24 school year
  • Must be enrolled in and returning to school in September 2024
  • Must be available for the full contract term from July 8th to August 16th, 2024

Read more

Indian Boarding Homes Class Action Settlement Information

Indian Boarding Homes Class Action Settlement Logo

Indian Boarding Homes Class Action Settlement PDF Banner

What is the Indian Boarding Homes Class Action?

In the 1950s, the Indian Boarding Homes Program placed First Nations and Inuit children in private homes for the purpose of attending school. This Settlement provides compensation to people placed in these homes. You are a Primary Class Member if Canada placed you in a private home, between September 1, 1951 and June 30, 1992. You may still be eligible if you were placed after June 30, 1992. People who were placed in private homes, but died on or after July 24, 2016, may also be eligible, and their estate can apply on their behalf.

How can I know if I am eligible?

Read more

Draft Restated Membership Code Meeting Materials Announcement

Henvey Inlet First Nation Logo Mobile

Draft Restated Membership Code Meeting Materials Announcement

Ahead of the upcoming community consultation meetings on May 28 and June 2, 2024, click the link below to review the Draft Restated Membership Code - Community Consultation Materials.

Click Here to view that page under the website's Membership Information section.

Read more

Draft Membership Code Community Consultation May 28 and June 2, 2024

Henvey Inlet First Nation - Draft Membership Code Community Consultation May 28 and June 2, 2024

Henvey Inlet First Nation

Draft Membership Code Community Consultation

Read more

General Members Meeting Regarding 2023 Audit - Henvey Inlet First Nation

Henvey Inlet First Nation Alternate Logo

HENVEY INLET FIRST NATION

General Members (2023 Audit)

May 8th, 2024, 6 PM

Attend in-person, by computer or by telephone

Read more

Reminder Wind Farm

REMINDER

REMINDER Wind Farm Please ensure we have all your information up to date if you haven’t already done so.

Registered Members of Henvey Inlet First Nation

Please ensure we have all your information up to date if you haven’t already done so.

Read more

Gas Bar Attendant April 30 2024

Gas Bar Attendant

POSITION SUMMARY

Henvey Inlet First Nation is a casual Gas Bar Attendant to join our Administration. The Gas Bar Attendant reports to the Gas Bar Manager and is responsible for the sale of fuel and other automotive products and in-store merchandise, including tobacco products. The Gas Bar Attendant is also responsible for processing all point-of-sale transactions via cash, credit or debit card using an electronic scanner and cash register. This position requires a high level of personal integrity and superior customer service skills.

Read more

Financial Information of Henvey Inlet First Nation

Consolidated Financial Statements and Financial Information of Henvey Inlet First Nation March 31, 2023

Consolidated Financial Statements of HENVEY INLET FIRST NATION

And Independent Auditor’s Report thereon Year ended March 31, 2023

Click Here to Download the Report or click the image below.

2023 03 31 Henvey Inlet FN Public

Financial Information of HENVEY INLET FIRST NATION

Read more

May Newsletter

May 2024 Newsletter 

Important Dates/Events/Workshops:

Here's your copy of May's newsletter: May 2024

MonthMay2024

  • Foot Care- May 1
  • Day Care May Newsletter
  • Education News
  • Job Posting
  • Ask The Nurse w. Debbie Brennan - Every Thursday
  • Ribbon Skirt Making- May 2
  • Overnight Spear Fishing- May 3, 4, & 5
  • Red Dress Day/National Day of Awareness for MMIWG2SP-May 5
  • Belt Making Workshop- May 11 & 12
  • Diabetic Bingo- May 13
  • Test Drive an Electric Vehicle- May 13
  • Home Maintenance Workshop- May 22
  • Summer Cooking Workshop- May 23
  • Loonie Auction- May 25
  • Draft Membership Code Community Consultation- May 28
  • Treaty Annuity Payment Day- May 30
  • Home Maintenance Tips
  • Henvey Inlet First Nation Pow Wow - June 8 & 9
  • Band Council Meeting- June 10
  • Canadian Firearm Safety Course- July 19, 20, & 21

and more!

Please download and read the newsletter for more information.

Read more

  • (705)857-2331
  • Mon to Thurs - 8:30AM – 4:30PM
    Friday - 8:30AM to Noon